Invoices, VAT and tax tools for UK sole traders

Invoices and documents

Create invoices, quotes, receipts, credit notes and purchase orders as PDFs in your browser.

• Invoice generatorBuild a VAT-compliant UK invoice, preview it live and download it as a PDF, free, with no signup.Create an invoice →
• Quote generatorSend a professional quote or estimate as a PDF, then convert it to an invoice with one click when the job is done.Create a quote →
• Receipt generatorIssue a dated receipt for a cash, card or bank payment and download it as a PDF.Create a receipt →
• Credit note generatorCorrect or cancel an invoice properly with a numbered credit note that references the original.Create a credit note →
• Purchase order generatorRaise a numbered purchase order for a supplier with line items, delivery details and terms.Create a purchase order →

VAT

Add or remove VAT at every UK rate and check what the Flat Rate Scheme would cost you.

• VAT calculatorAdd or remove VAT at 20%, 5% or 0%, and see what you would pay on the Flat Rate Scheme for your trade.Calculate VAT →

Tax and National Insurance

Estimate self assessment bills, compare dividends with salary and convert day rates.

• Mileage calculatorWork out what you can claim for business miles at HMRC approved rates and keep a log you can export to CSV.Calculate mileage →
• Self assessment calculatorEnter your sole trader profit and see income tax, Class 2 and Class 4 National Insurance and payments on account.Estimate your tax bill →
• Dividend vs salaryCompare how much a limited company director keeps from a salary, dividends or a mix of both.Compare dividends and salary →
• Day rate calculatorConvert a contractor day rate into an equivalent salary, or a salary into the day rate you should be charging.Convert day rate and salary →

Getting paid and paying people

Work out statutory late payment interest and produce payslips for a small team.

• Late payment interestCalculate the statutory interest and fixed compensation you can charge on an overdue business invoice.Calculate late payment interest →
• Payslip generatorProduce a payslip for an employee with PAYE tax, National Insurance, pension and student loan deductions shown.Create a payslip →

Templates to download

Prefer to fill something in by hand? Invoice, quote and receipt templates as Word, Excel and Google Sheets files.

Guides

• How to invoice as a sole traderA step by step guide to writing, numbering, sending and chasing invoices as a UK sole trader, with a worked example.
• What must a UK invoice legally include?The details every UK invoice must show, the extra items a VAT invoice needs, and what sole traders and limited companies must add.
• VAT registration threshold: when you must registerThe current UK VAT threshold, how the rolling 12 month test works, what happens when you go over it and whether voluntary registration pays.
• When should a sole trader become a limited company?The profit level where a limited company starts to save tax, the extra admin it brings and the non-tax reasons people incorporate.
• How to chase late paymentsA tested sequence for chasing an overdue invoice, from the friendly reminder to statutory interest, a letter before action and small claims.